7 Tips to More Effectively Track Your Time

Employee time tracking becoming a problem? Try these 7 tips to more effectively track your time.
employee time tracking
By Sarah Rodhouse Feb 3, 2021

Time tracking is an essential task for many businesses. Between busy schedules, juggling multiple projects, and teams operating remotely, time tracking is critical in keeping a business organized and boosting workflow. In many businesses, internal and external billing is based on the time spent by team members on projects. This is especially significant in an organization that has to create a budget and bill clients. If your team is having trouble time tracking employees, try these 7 tips to more effectively track your time. 

Simple Strategies

Taking Notes

The most basic method for time tracking is simply taking notes. Employees or managers can manually write down their time spent on tasks and projects either by hand in a notebook or using a notes app on their phone or computer. The advantages to this strategy are that it is easy to do and does not require additional software. The disadvantages to this method are that notes can easily be lost or disorganized when they are disconnected from the actual work being completed. 

Block Out Calendar Time 

Putting blocks in your calendar to work on specific tasks is an effective time management practice, and can help with time tracking as well. It can help an individual to balance their work time and meeting times and make sure they schedule enough time for each project task. The pros to this strategy are that time is specifically allotted to each task, and that it is a good visual for time spent on each project. A con, however, is that the user would have to manually add up their hours. In addition, if the team member gets pulled into other meetings or projects, the pre-scheduled time slots on their calendar may not accurately reflect time tracking. 

Make a Spreadsheet

Spreadsheets are one of the most universally used tools in the business world. Creating a spreadsheet can be another simple strategy to track time spent on assignments. Like note-taking or calendar blocking, this method must be done manually. It does, however, add another level of organization to time tracking by comparison, because you can customize your spreadsheet to include task details, and more easily sort and add up time spent on tasks. 

Time-Tracking Tools


Clockify is a simple, user-friendly time tracking app that lets you and your team track work hours across multiple projects. A big perk to this app is that it is always free and allows unlimited users on your team to use it. With desktop, mobile, and web versions, Clockify allows you to seamlessly track your team’s time spent on different tasks and clients. 

My Hours

My Hours is another free time tracking app that allows you to coordinate projects and tasks. Along with time tracking, My Hours has tools for billing, profitability, attendance, and client reporting. This application has both a free version and a paid pro membership option. 

Toggl Track 

Another time tracking tool, Toggl Track, allows for effortless time tracking for teams of any size. It has capabilities for client reporting, project tracking, team management, and more. With its many app integrations and user-friendly project reporting and billing, Toggl Track is an easy way to incorporate time tracking into your business. It is free for up to five users, and then requires a paid membership for any more than that. 

Simplify the Process with CROOW

CROOW stands out among the rest in regards to efficient time tracking. With CROOW, time tracking tools are already incorporated into your projects and to-dos in the project management software. Just hit start and stop to track time spent on a project, and it will be recorded alongside the rest of the project’s information. Forgot to track? Time can be entered manually in the project as well. Billing and organization becomes easy for project managers with CROOW because the time tracking is integrated with the rest of the project management tools.